Daiwa Capital Markets

Data Centre Procurement Project

PTS Consulting assisted an international Japanese investment bank in Hong Kong to source a Data Centre Managed Services Provider. The Client was looking for a new Data Centre facility preparation for the lease expiry on its current Data Centre, hosted in a managed facility Hong Kong. To help prepare for the Client's annual infrastructure and planning review, which would have the lease expiry high on its agenda, PTS was requested to assess the Data Centre Managed Services Provider options within the Asia-Pacific region. 


Data Centre Expertise Across the Asia-Pacific Region: 

Having worked together on previous engagements, the Client was well aware of PTS' capability and experience in the Asia-Pacific region, particularly within the Data Centre market. By utilising PTS' expertise and market intelligence, the Client was confident that it could shorten the process of selecting a Data Centre services provider. 

PTS was initially asked to produce a Data Centre market intelligence report, focusing on availability across the Asia-Pacific region, specifically within Hong Kong, Singapore, Malaysia and the Philippines. Following this exercise, PTS was engaged to manage the subsequent stages for the selection of the Data Centre Managed Services Provider in Hong Kong, which included the Request for Proposal (RFP) and Best and Final Offer (BAFO) process. 


The Procurement Process:

Leveraging existing knowledge of the local Data Centre market, PTS established the procurement process, including a Request for Information (RFI) stage, subsequently shortlisting eight Data Centre service providers. The Client elected to proceed with the Request for Proposal (RFP) and Best and Final Offer (BAFO) stages with PTS continuously managing the process. 

This engagement provided the Client with two recommendations of preferred Suppliers based on a thorough analysis of availability, technical capability and quality of the Data Centre facilities and commercial propositions. 


Trusted Advisors

Throughout this process, PTS acted as trusted advisors and as a single point of contact to manage and negotiate with all of the suppliers on behalf of the Client. PTS produced all of the auditable documentation, including the RFIs, RFPs and BAFOs, the evaluation matrix analysis, and the recommendation report and presentation. 

The Client was able to leverage the vast Data Centre experience and expertise of PTS combined with PTS' local knowledge to accelerate the Data Centre site selection process as well as achieve significant cost savings.